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![]() Because you are often quoting not only the cost of your product but also the transportation cost, a reasonable time should be allowed for the buyer to respond, after which the proforma invoice is no longer valid. In addition, certain countries may require a proforma invoice if they tightly control their currency exchange rate, require an import permit or protect local industry by placing import quotas on certain types of goods.Ī proforma invoice should be valid for a specific period. An international sale often begins with a letter of inquiry from a potential buyer expressing interest in one or more of your products, outlining the terms of their interest and asking for an informal or formal quote.Īs discussed in the article How Does the Proforma Invoice Fit in the Export Process?, a buyer may request a quote in the form of a proforma invoice in order to arrange a letter of credit to pay for the goods or if they need to arrange financing for the purchase. And we'll look at the role each form plays in an export shipment.Ī proforma invoice is simply a quote prepared by the exporter to resemble a commercial invoice. In this article, we’ll examine the differences between the proforma and the commercial invoice-they're among the 11 most common export documents exporters need to understand. Shippers who don’t know better may think the two forms are interchangeable-but they’re not. A typical export process includes the use of both the proforma and commercial invoices.
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